A Fill in the blanks with the correct words.

1. Mail Merge option is available on the MAILINGS tab.
2. Using the Mail Merge feature, we can send the same letter to a large group of people.
3. The main document contains standard text that will be same for all the letters.
4. The data source has the variable data that will be merged with the main document to produce final letters.
5. The Merge Field is a placeholder in the main document where the data will be inserted from the data source.

B Write T for the true statement and F for the false one. Correct the false statement(s).

1. You can use Mail Merge feature for only three recipients. F
   It can be used for more than three recipients.
2. Mail Merge involves four main steps. F
   It involves three main steps.
3. The data source has fixed data. F
   The data can be modified.
4. You cannot save the merged documents. F
   We can save the merged documents.
5. You have the choice of merging all the records or some selected records. T

C Choose the correct option.

1. Which of the following is the default folder where the address list prepared in Mail Merge is saved?
   a. Data Sources
   b. My Data Sources
   c. My Data
   d. None of these
2. Mail Merge involves ________ main steps.
   a. 2
   b. 3
   c. 4
   d. 6
3. You have the choice of merging which of the following?
   a. All the records
   b. Selected records
   c. Both of these
   d. None of these
4. By default, the address list will be saved with ________ extension.
   a. .mdb
   b. .dmb
   c. .dbm
   d. None of these

D Answer the following.

1. What is the use of the Mail Merge feature of Word?
   The Mail Merge feature is used to prepare similar letters for a group of people with different names and addresses.
2. Mention the steps involved in Mail Merge in Word.
   The three main steps are:
   a. Creating the main document.
   b. Creating the data source.
   c. Merging the main document with the data source.
3. How can you reuse a merged document in Word?
   To reuse the merged document:
   a. Open the mail-merged document. Choose Yes when Word prompts you to keep the connection to the mailing list.
   b. You can print this merged document by selecting Print option on the FILE tab.

Extra Questions

1. To move between different fields, press the Tab key.
2. The data source can also be created in other applications, such as Excel and Access. True